Case studies, templates and implementation guides
Practical shared-fleet resources built from the workflows Crew Keys actually uses.
See a real government-fleet deployment, download a vehicle sign-out sheet you can use today, or go deeper on the identity, import, inspection, fault, and recordkeeping decisions behind a reliable shared-vehicle process.
Real proof + practical resources
See what Crew Keys looks like in operation, then use the supporting resources independently.
The case study uses real operating metrics with permission. The guides and templates document concrete fields and operational decisions instead of hiding the useful part behind a product pitch.
01 · Real government fleet case study
35 Vehicles, 119 Operators, 2,000+ Checkouts
See how a real government fleet replaced front-desk sign-out logs, dispatch paperwork, maintenance sheets, and binders with Crew Keys and moved fully digital by day two.
Explore 35 Vehicles, 119 Operators, 2,000+ Checkouts02 · Interactive calculator
Shared Fleet Cost Calculator
Estimate the staff hours and labor cost tied to manual vehicle handoffs, status chasing, physical verification, fault handoffs, and record reconciliation using your own operating assumptions.
Explore Shared Fleet Cost Calculator
03 · Accountability guide
Vehicle Custody and Accountability
Learn what a useful custody record should preserve, why location and custody answer different questions, and how checkout, condition, return, faults, and history fit together.
Explore Vehicle Custody and Accountability
04 · Printable + Excel template
Vehicle Sign-Out Sheet Template
Download a printable PDF or filterable Excel workbook built around custody, inspection, mileage, fuel, faults, and return accountability.
Get the sign-out template
05 · Implementation guide
How to Import a Vehicle Spreadsheet
See how Vehicle ID, VIN conflicts, partial updates, validation states, review, and transaction safety should work before fleet data is committed.
See the import guide
06 · Workflow guide
Vehicle Inspection to Fault Resolution
Trace an inspection finding through persistent fault, availability decision, repair documentation, closure, and retained vehicle history.
Follow inspection to repairFrom resource to live workflow
Keep the same accountability when paper and spreadsheets stop scaling.
Crew Keys connects availability, checkout, vehicle inspections, preventive maintenance, faults, repair documentation, returns, and fleet history without requiring GPS hardware.