Terms for authorized Crew Keys use.

These terms describe the baseline expectations for using Crew Keys as a shared-vehicle accountability service. Organization-specific contracts or procurement terms may establish additional requirements.

Authorized use

Use Crew Keys only with permission from the organization or account owner responsible for the workspace. Do not attempt to access another organization's records, impersonate another user, bypass access controls, interfere with the service, or use the product for unlawful activity.

Organizations are responsible for deciding which people should receive accounts, roles, permissions, vehicle access, and administrative capabilities.

Operational responsibility

Crew Keys supports shared-vehicle accountability workflows but does not replace driver qualification requirements, maintenance standards, safety procedures, inspections required by law or policy, insurance requirements, licensing requirements, or supervisory judgment.

A status shown in Crew Keys should be interpreted within the organization's own operating procedures. The organization remains responsible for determining whether a person or vehicle is authorized, safe, and appropriate for a particular use.

Accounts and credentials

Users and organizations are responsible for protecting credentials, assigning appropriate roles, removing access when no longer needed, and reporting suspected unauthorized access promptly.

Do not share passwords, PINs, session access, or other authentication secrets in a way that defeats the organization's intended access controls.

Customer data and records

Organizations are responsible for the accuracy and appropriateness of the information they enter into Crew Keys and for establishing any internal retention, inspection, or recordkeeping requirements that apply to their operations.

Crew Keys is designed to retain operational history when members or vehicles are deactivated so past accountability is not silently removed. Authorized export and reporting features can be used to keep copies of operational information outside the application when needed.

Service availability and changes

Crew Keys may be updated, corrected, or changed as the product evolves. Features, interfaces, integrations, technical requirements, and public product descriptions can change over time.

The service can also be affected by maintenance, hosting providers, network conditions, third-party services, software defects, or events outside Crew Keys control. Material uptime, support, procurement, or contractual commitments should be documented separately when required by an organization.

Third-party services

Crew Keys may rely on third-party providers for infrastructure, database hosting, email delivery, analytics, or other supporting services. Use of those services can be subject to their own technical limitations and terms.

Links to external sites or resources are provided for convenience and do not make Crew Keys responsible for the content or operation of those external services.

Product and security feedback

If you believe the service is being misused, a record is exposed to the wrong organization, or a security issue exists, report it through the Crew Keys contact page with enough detail to investigate. Do not include passwords, PINs, or other secrets in the report.

These public terms are a practical baseline for use of the product. Customer contracts, procurement terms, data-processing terms, or deployment-specific agreements may add to or replace portions of this public baseline for a particular organization.

Questions?

Talk with Crew Keys about your deployment.

Use the contact form for product, security, implementation, or procurement questions.

Contact Crew Keys