CREWKEYSSHARED VEHICLE ACCOUNTABILITY

Real fleet operating example

35 shared vehicles. Paper logs retired.

A government shared fleet moved from front-desk sign-out sheets, dispatch paperwork and maintenance binders to a digital checkout and return record.

35shared vehicles
119eligible operators
2,000+recorded checkouts
240fault reports (49 resolved)

Before CrewKeys

Availability, vehicle custody, mileage, maintenance issues and parked locations were scattered across paper records and conversations. Managers sometimes had to search binders or physically check vehicles to verify current information.

How rollout worked

  1. Imported existing vehicle information instead of rebuilding the fleet record manually.
  2. Used operators' existing phones without dedicated GPS or electronic key-cabinet hardware.
  3. Kept the paper process as backup for day one; completed the shift to digital operations by day two.

One shared handoff and accountability record

  • See which vehicles are available, checked out, in maintenance or out of service.
  • Record authorized operator, departure, mileage and organization-required checks.
  • Link reported faults, actions and maintenance status to vehicle history.
  • Capture return mileage, fuel and parked location for the next operator.

Public operating example; anonymous organization. Product requires appropriate permissions, configured policies and real checkout actions. No GPS hardware required for core checkout.